tone
Practical phrase swaps to improve clarity and reduce friction in workplace emails.
Professional email should be direct, respectful, and easy to act on.
End each message with one clear next step and owner.
Use this quick matrix to compare core words in this guide and jump directly into deeper lookup pages.
Opposite direction words
Example sentences pulled from our lexical corpus to show natural context.
please
If you see a mistake, then please correct it.
could
If the world weren't in the shape it is now, I could trust anyone.
confirm
We will confirm your order as follows.
appreciate
I would appreciate it if you could book a room at a convenient location for visiting your office.
It can be, but in some contexts it sounds overly formal.
Short enough to scan in under 30 seconds for routine tasks.